Program and Administrative Assistant, Latin America & Global (Parental Leave Coverage)

Who We Are 

Co-Impact brings together local changemakers and funders from around the world to make health, education, and economic systems stronger and more inclusive – creating impact that lasts. Our commitment to advancing gender equality and women’s leadership is central to this goal. By focusing on systems, we work at the scale of the problem - dismantling the root causes of inequality that disadvantage hundreds of millions of women, girls and marginalized communities. Spanning five continents, our team identifies partners that will create lasting progress when supported with the resources to work at scale. Pooling funding allows us to provide large, flexible grants and strategic support to locally-rooted partners in Africa, Asia, and Latin America who know their systems best. Our partners' initiatives will benefit more than 600 million people, and we can go even further together. We aim to deploy over $1 billion by 2030 and achieve a world where everyone can lead fulfilling lives. For more information, please visit co-impact.org and take a look at our Handbook.  

Co-Impact partners with Professional Employment Organizations (PEOs) to employ their staff. 

The Role 

The Latin America and Global team at Co-Impact is seeking parental leave cover for the Program and Administrative Assistant role from mid-November 2026 to end of April 2027. The position will ideally be filled by a highly organized, collaborative, and values-driven professional with strong project management, communication, and analytical skills. The ideal candidate demonstrates sound judgment, integrity, adaptability, financial literacy, and a commitment to Co-Impact’s mission, while building trusted relationships and managing priorities effectively across global teams. 

Responsibilities 

The main responsibility of this role is to assist the Latin America & Global team with administrative support, including but not limited to: 

• Calendar management, complex scheduling across time zones, meeting logistics, agenda coordination, and travel arrangements (including visas, accommodations, and ground transportation). 

• Support annual strategic planning and project coordination by maintaining workplans, timelines, grantmaking records, tracking priorities, deadlines, and key follow-up actions to ensure timely execution. 

• Support grantmaking and program partner management by maintaining partner records, monitoring reporting deadlines, and coordinating administrative aspects of the grantmaking process. 

• Draft internal and external communications, prepare briefing materials, take meeting notes, and coordinate follow-up actions. 

• Support administrative financial processes by preparing team expense reports, logging budget entries, and routing vendor contracts, invoices, and payment processing in compliance with organizational policies. Act as the team’s point-person for administrative tasks with other teams. 

Qualifications and experience 

• Bachelor’s degree and at least three years of relevant experience. 

• Experience in working for civil society organizations and/or philanthropy. Preference for candidates that have experience working with grantmaking platforms/systems. 

• Excellent computer skills, proficient in Microsoft Office and other software tools (e.g., project management software, database software, contact management systems, contract, and grants management software) for managing a range of business processes. 

• Excellent listening and communication skills with cultural sensitivity. 

• High level of self-motivation and at ease working autonomously when necessary. 

• Fluency in English (required) and Spanish or Portuguese required (fluency in Portuguese preferred). 

• Attentive to detail and ability to reliably stay on top of a range of tasks and projects. 

• Professional and diplomatic manner and disposition in interacting with program partners, donors, external partners, senior management, co-workers, and the general public; shows discretion in handling confidential material. 

Required Skills 

• Organization: Exceptional, proven ability to effectively organize, prioritize, and execute with high quality on a wide breadth of tasks, from multiple supervisors, of varying timelines and priority. 

• Sound analysis and judgment: Ability to listen well, integrating gender analysis, evidence, and strong logical analysis, while seeing perspectives from different sides, resulting in strong recommendations and judgements based on values and principles balancing data, experience, and risk. 

• Collaborative: Easy-going, with experience contributing to collaborative teams to work productively, effectively, and inclusively towards shared goals. 

• Engaged: curious and motivated by our mission, with entrepreneurial spirit. 

• Supporting colleagues and senior leaders: History of thriving in a role where your success is highly dependent on your team’s success, where your first responsibility is to provide outstanding leverage and support to your colleagues, including successfully and proactively collaborating with and building strong relationships by helping to guide and set-up things for your manager to be efficient and effective. 

• Financial understanding: Basic familiarity with the core elements of an organization’s financial model, financial statements, strategic financial analysis/ projections, and budgeting. 

• Managing action with purpose and values: Ability to work with colleagues and get things done in accordance with core purpose and values. 

• Process management and results orientation: Strong project management skills, deadline management, sense of responsibility and accountability, the ability to manage multiple responsibilities, adjust and adapt along the way. 

• Interpersonal savvy: Great at making and fostering relationships inside and outside the organization, keen intercultural appreciation, inclusive style, comfortable around senior leaders, can represent Co-Impact well. 

• Learning orientation: Humble and intellectually curious; seek and work with evidence, demonstrated openness to new ideas and a diversity of perspectives; unafraid to admit and learn from failure. 

• Strong moral compass: Impeccable personal ethics and integrity, kind and caring. 

• Feminist Principles: A commitment to feminist core principles such as sharing power, dismantling biases, promoting diversity, self-awareness, collective care, accountability, collaboration, and courage. 

• Proficiency with core business tools: Strong proficiency in Microsoft Word, Outlook, PowerPoint, and Excel. AI and Design platforms knowledge are also welcome. 

• Communications: Exceptional ability to write and communicate ideas concisely and with clarity. Excellent oral communication skills. 

• Global flexibility: Given the global nature of organization working across time zones, a willingness to be flexible with working hours, work remotely and periodically undertake international travel. 

• Perspective: Sense of humor and ability not to take oneself too seriously.

Benefits 

Co-Impact’s compensation philosophy is guided by the following three principles:  

• Equity and Fairness: Our approach to compensation and benefits are designed to ensure that our global team is treated equitably regardless of location and without regard to gender, race, or nationality. 

• Transparency: We want Co-Impact’s employees to understand our salary structure and to feel confident that they are paid equitably, and potential job applicants to have an understanding of how the role for which they are applying will be compensated. 

• Accountability: As stewards of the philanthropic resources entrusted to us so that we can support our program partners, we are accountable to our donors and our board, to our staff, and to the general public. 

In accordance with that philosophy, we include the salary for each position in our job postings. To ensure equity within the organization and for all candidates, we do not negotiate salary or benefits. The role is remote and flexible for candidates who are authorized to live and work in Mexico. As we work across multiple regions, candidates should be comfortable collaborating across time zones, including having early‑morning meetings. The annual gross salary is USD74,000 per annum (pro-rated on a monthly basis for the duration of the contract and paid in MXN based on FX rate determined at the point of offer) plus a generous benefits package. 

Application Details 

You are welcome to express your interest by submitting a tailored CV and cover letter that speak directly to this role and highlight your relevant experience. Applications that are generic, non-specific, or clearly AI-generated will be less competitive. 

Please apply online by 5:00 PM Mexican Pacific Standard Time (GMT-7) on 24 August 2026. In your cover letter, please confirm that you are authorized to live and work in Mexico. Please note that Co‑Impact cannot cover relocation costs.  

As we are a small team, we regret that we can only respond to applicants selected for an interview, and we are unable to participate in informational calls prior to interviews. Thank you for your understanding. We will review applications on a rolling basis. The position may close early if we receive a strong pool of candidates, so we encourage you to apply as soon as possible. Shortlisted candidates can expect to hear from the recruitment team by mid-September 2026.